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Last year, the 2013 Boston MuckFest MS was held one week after the 2013 Boston Marathon. Following the tragedy of the Boston Marathon, we carefully reviewed all of our security measures – questioning what we could do to ensure the safety of our participants, volunteer and staff. Our event site (Fort Devens) coincidentally was where the suspect had been relocated to the night before our event. This relocation also created last minute security measures that needed to be addressed.
After all of the hard work your organization puts into the planning and publicizing of your event, don’t let errors in communication undermine your credibility and your message. Poor grammar and spelling mistakes give the impression that you don’t pay attention to details. Broken or misdirected links are frustrating and an incorrect date or address could even cause someone to miss your event altogether.
One of the best parts of our job is creating amazing experiences for our participants. However, it’s not always possible to please everyone. Mix in the emotions that come with participating in a cause-related event and the activity people are completing, and you’ve got the perfect recipe to see participants take their frustrations to a new level. It’s kind of like a wedding where you get to see people at their best and, unfortunately, at their worst. Everyone in the event business knows who we’re talking about: the unruly participant.
Next up in our blog series, Event 360 Explores, we hear from Robin Shapiro who just finished the Phoenix Half Marathon.
The spirit of our last API discussion was, essentially, “don’t believe the hype”. (Did I just drop in some Chuck D? Yes, yes I did.) In this installment we’ll talk about some of the groovy things you can do with APIs, as well as some thoughts on the future.
If you are involved in the technical side of event fundraising, you’ve probably come across the term ‘API’. It’s often used in the same sentence with “open”, “standards-based”, “custom”, or “integration”. It is touted as a way to attain new levels of efficiency and interoperability by letting different systems communicate with each other. While no one comes right out and says it, it is portrayed as an “Easy Button”.
Schools are vital players to each community. As such, we understand that when a school holds a special event, the community should be there in full force. However, with today’s busy schedule, how do you effectively pack your event with parents and members of the community? As event managers and parents, we recently had to use all of our skills when planning an event for our kid’s schools.
Last week, we attended the Peer to Peer Professional Forum (formerly known as the Run Walk Ride Conference) in Atlanta. We enjoyed hearing from organizations and companies in the Peer-to-Peer space about new trends, successes, and lessons learned over the past year. Mostly, we loved meeting great people from all over the country who passionately represent events, large and small, that raise funds for important causes.
As the Site Development and Technical Services Production Manager at Event 360, I’ve spent more hours than I can count scouting and scouring the country in search of the perfect site. For some, when first assigned with the task of finding a site for an event, it can be overwhelming. But I’m here to say that with the right knowledge and preparation, it doesn’t have to be something that stresses you out.
When it comes to contingency planning for events, we often think about all that can go wrong first -- we want to do our best to be prepared to keep participants and spectators safe and sound. But, before you contemplate how to respond to the unknown, you have to think about your own team and how they will handle the unexpected.